Constitution
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Constitution

CONSTITUTION
Governance
1.    The club shall be known as The White Horse Folk Club – hereafter known as “the Club”.
2.     The Club shall be run as a non-profit making organisation dedicated to the provision of live folk music, thereby creating a forum for the celebration of our musical, cultural diversity and heritage.
3.     The Club shall be run by a Committee consisting of not more than ten people and not less than five, of whom four may constitute a quorum.
4.    The Committee shall consist of a Chairman, Treasurer, Secretary and general members. Any two of these posts may be combined if required.
5.    Membership of the Committee is at the invitation of the majority of the Committee
6.    There is no fixed term of office, but continuation in post is subject to an annual vote of confidence by the other Committee members.
7.     The Committee will meet twice per year to review the Club’s financial position and to determine policy.
8.    The Club will meet on the first and third Wednesday evenings of each month. The Fox Inn, Highworth, shall be the preferred venue.
9.    This Constitution is available to any member of the club, upon request.
Music Policy
10.     The policy of the club is to be inclusive. Whilst having at its heart the desire to preserve the acoustic folk music tradition, the club will seek to include music and musicians from a broad spectrum of genres.
11.     The Committee will aim to encourage and support the development of local musicians and singers and will provide a venue at which they can perform.
12.     One member of the committee will be appointed to be the sole Committee member responsible for the booking of professional artistes. This person shall be appointed by the majority of the other members of the committee.
Administration
13.     The Committee will be responsible for the organisation of the Club.
14.     The Committee will receive no remuneration in return for their services to the Club, although they will be entitled to claim for approved out-of-pocket expenses.
Membership
15.     The Committee will review the subject of membership, annually.
16.     The Committee has the power to exclude persons from membership on the grounds of their anti-social or rowdy behaviour.

Financial Policy
17.     The Club will aim to break even. It is not run to make a profit.
18.     Entry fees to club evenings and guest performances will be reviewed annually by the committee.
19.     As a contingency, the Club will maintain sufficient funds to cover its guaranteed commitments for the following year.
20.     The Club funds will be held in a Treasurer’s account at The Nationwide Building Society. The signatories will be drawn from the Committee.
21.     The income and expenditure of the club will be monitored by the committee.
22.     The accounts will be audited by an independent auditor annually

Date of Adoption and Implementation
23.     This Constitution was formally agreed and implemented by the Committee at a meeting on 19th November 2012 and is effective immediately.
24.     The existence of this Constitution was announced to the membership at the Club night on 21st November 2012 and has been posted on the Club’s website


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